Section 1.2: System Policies and Procedures

Approved: October 18, 2022

CUSTODIAL AND MAINTENANCE STAFF PERFORMANCE APPRAISAL

Procedures 

1.0             Purpose

The performance appraisal procedure is instituted in order to:

• Assess performance and skill levels
• Monitor on-the-job progress
• Improve communication between a supervisor and an employee
• Improve productivity
• Improve supervisor awareness of the work being done
• Better understand organizational goals, objectives and strategies
• Promote the completion of tasks in a safe manner 
• Identify development training needs
• Enhance work force planning
• Establish a model of accountability

2.0             Evaluation Procedure

Supervisor provides an appraisal (Appendix A) of the custodial and maintenance staff (CUPE Employee group).

Non-Probationary CUPE Employees

Performance Appraisals will occur every three years. The Supervisor may conduct additional performance appraisals as deemed necessary.

Probationary CUPE Employees

A performance appraisal will occur during the probationary period[1]. Subsequent performance appraisals must occur once every three years. The Supervisor may conduct additional performance appraisals as deemed necessary.

Supervisors are responsible for signing and communicating evaluations. Supervisors will review the evaluation format with the employee in September of the year the evaluation is to take place, or upon hiring. Completed evaluations are to be shared with, and copied to, the employee. Original form is to be forwarded to Human Resources for placement in personnel files. Staff who disagree with their evaluation should bring their concerns to their immediate supervisor. Staff who still disagree with an evaluation may appeal to the Superintendent of Human Resources in writing within seven days of receipt of the evaluation.

Employees who receive an unsatisfactory performance appraisal (receiving a Level 1 rating on one or more of the standards of performance) are required to meet with their principal/supervisor and complete the Custodial and Maintenance Staff Improvement Plan (Appendix B). Employees who receive an unsatisfactory performance appraisal will follow the process as outlined in Appendix C.

3.0             Rating Scale

Satisfactory – Performance meets or exceeds expectations.

Unsatisfactory – Performance does not meet expectations. Performance improvement plan required.

Appendices

Appendix A: Custodial and Maintenance Staff Performance Appraisal

Appendix B: Custodial and Maintenance Staff Improvement Plan

Appendix C: Process for Unsatisfactory Performance Appraisal