Section 3.1: Finance

Approved: June 19, 2007

Revised: June 20, 2023

PURCHASING CARD PROGRAM

1.0             Rationale

District School Board Ontario North East (DSB1) endorses the use of purchasing cards as a tool to improve efficiencies and effectiveness in the purchase of low dollar value goods and services. 

2.0             Definitions

Purchasing Card: a commercial card used for the purchase of low dollar value goods and services for DSB1 business needs.

Purchasing Card Coordinator: Manager of Financial Services

Purchasing Card Coordinator Designate: Senior Accounting Clerk

Purchasing Card Approver: Employee’s immediate supervisor 

Cardholder: Employee authorized as a purchasing card user

3.0             Policy

It is the policy of DSB1 to provide guidance on the use of purchasing cards to ensure acceptable levels of control and accountability guiding the oversight of public resources.  This policy will address the procurement and payment of low dollar value goods and services.