Procedure 2.1.17 CANVASSING & FUNDRAISING

Approved: June 18, 2002

Revised: June 2, 2020

Procedures

1.0 Funds may be raised by activities within the school or outside the school, subject to the following guidelines:

1.1 In any out of school fundraising activity involving students, the safety of pupils should be given primary

1.2 For students in the Junior Kindergarten, Kindergarten, Primary Divisions, no out of school fund-raising is permittedunless under the direct supervision of parents signified by a written signed agreement for each

1.3 For students in Grades 4 to 8, fundraising activities outside of the school can take place only under the direct supervision of parents or the parents’ written consent for each

1.4 For secondary school students, fundraising outside of the school can take place providing parents are informed of the fund-raising project and safety precautions are outlined by teachers to all pupils involved in the project.

2.0 Purpose

2.1 Students must ultimately benefit from fundraising activities. The purpose will generally reflect a commitment to such things as:

- 2.1.1 improving the health and welfare of students (i.e. Terry Fox Run, Jump Rope for Heart);
- 2.1.2 providing additional recreational opportunities (i.e. field trips, playground equipment);
- 2.1.3 providing additional educational experiences beyond the classroom (i.e. guest speakers, awards,scholarships).

2.2 Funds raised for school purposes:

- 2.2.1 should not be used to replace public funding for education;
- 2.2.2 should not be used to support items funded through provincial grants, such as classroom learning materials, textbooks and repairs or for capital projects that significantly increase operating costs;
- 2.2.3 should not cover administrative expenses associated with the fundraising activity; and
- 2.2.4 should not support partisan activities/groups or candidates.

2.3 Schools shall not solicit funds or donations through crowdfunding.

3.0 Accountability and Transparency

3.1 Fundraising activities are developed and organized with advice and assistance from the school community, including students, staff, parents and community

3.2 A fundraising activity does not result in any person, including school board staff or volunteers, benefitting materially or financially from the

3.3 Fundraising has a designated purpose and the proceeds are used for that

3.4 Appropriate safeguards must be in place regarding collection, deposit, recording, and use of public funds.

3.5 Transparent financial reporting practices to the school community are in place.

4.0 Reporting

4.1 Each fundraising project within the school including organizations, which are not incorporated such as School Councils, shall be approved by the Principal. The report shall include a statement of purpose for the proposedfundraising along with dates and locations of the event or canvass. Appendix

4.2 A financial report shall be submitted to the Principal at the conclusion of each major fundraising event. Appendix B.

4.3 By September 30, principals shall submit, in writing, to their superintendent a proposed annual fundraising plan for the year. This plan is subject to amendment by principals in light of extra fundraising projects, which may be deemed necessary throughout the year. Appendix C.

Appendices

References