Procedure 1.2.32 EMPLOYEE CONFLICT OF INTEREST
Approved: May 4, 2010
Revised: January 18, 2022
Procedures
1.0 An employee who has a connection to or relationship with an external organization or business (including a supplier or promoter of products or services to the Board) must avoid any situation in which that connection or relationship may influence or reasonably be perceived to influence the employee in the performance of his or her duties.
1.1 Employees of the Board shall not sell any materials, supplies, or service to the Board, nor shall they have a direct interest in a company that sells material, supplies or services to the Board.
1.2 Employees of the Board shall not purchase or recommend that any materials, supplies or service be purchased on behalf of the Board from a company in which a Board Employee has a direct or indirect interest.
1.3 Employees of the Board who are in a position to hire full- time, part-time, occasional, contract or summer staff/students will not hire members of their immediate family or extended family to work for them directly or indirectly.
1.4 An employee shall ensure there is no participation in the hiring process when the employee and prospective employee are family members or close associates.
1.5 Employees will not seek positions where one family member may have a direct supervisory role over another family member or close associate.
1.6 Where there is a situation where an employee may have a direct supervisory role over another family member or close associate as a result of circumstances ranging from the implementation of collective agreement to change in status within a worksite, each employee shall report this conflict in writing to the Director of Education or Superintendent of Business who will determine if any action is required.
1.7 Employees may accept infrequent and reasonable hospitality, or business gifts of a small intrinsic value. The frequency and nature of gifts or hospitality shall not be allowed to be such that the recipient might be, or might be deemed by others, to have been influenced in making a business decision as a consequence of accepting such gift or hospitality. The absence of actual and perceived influence is of particular importance leading up to and during the tendering and/or proposal process for products and/ or services.
1.8 Employees of the Board shall not engage in any outside work or undertaking that: interferes with the performance of his/her duties for the Board; occurs during the individual’s normal working hours; whether voluntary or for payment without approval from the Director of Education. The Director of Education will maintain a log.
1.9 Employees of the Board shall not use or lend Board property of any kind for activities not associated with the discharge of their responsibilities without the prior approval of their supervisor; see Appendix A
-
- 1.9.1Officials responsible for facilities and supplies and services shall render a monthly account/invoice for private use or services to such employees/communities as may have used the facilities or supplies or services.
1.10 Employees of the Board shall not give preferential treatment to relatives, personal friends or to organizations in which they or their relatives have an interest, financial or otherwise.
1.11 Employees of the Board shall not release to unauthorized persons information related to personnel matters, matters under negotiation, litigation or potential litigation or any other confidential information to which they have access only by virtue of their employment, where the release of the information may be prejudicial to the Board or potentially infringe on the privacy of others.
1.12 Employees of the Board shall not, during or after employment with the Board, use their positions or knowledge derived there from, confidential information, Board time and/or facilities, for their personal or private financial gain or other benefit or for that of their friends, relatives or private associations (i.e. special interest groups, etc.) or harm the Board in any way.
1.13 Tutoring: It is not considered appropriate for teachers to tutor their own students for pay, but there is no objection to their tutoring students from other schools when requested to do so. The name of a tutor may be suggested if requested by the parent/guardian of the student(s).
1.14 Principals and managers must make the Board’s Policy on Conflict of Interest available to all employees and must discuss the entire policy and procedure with their employees. Principals and managers who need assistance in interpreting such may consult their Superintendent or the Director of Education.
Appendices
References
N/A