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Policy Manual » Procedure 1.2.18 PROFESSIONAL STUDENT SERVICES PERSONNEL PERFORMANCE APPRAISAL

Procedure 1.2.18 PROFESSIONAL STUDENT SERVICES PERSONNEL PERFORMANCE APPRAISAL

Procedures

1.0 The PSSP will create an annual growth plan to establish professional learning goals.

2.0 The employee’s immediate supervisor will provide an appraisal of the PSSP.

3.0 A performance appraisal will occur as per the probationary period as defined by the collective agreement. Subsequent performance appraisals must occur once every three years. The immediate supervisor may conduct additional appraisals at any time deemed necessary.

4.0 Completed performance appraisals will be sent to Human Resources with copies being routed to the employee file. 

5.0 Nothing in the set of procedures will contravene the collective agreement. 

PSSP Annual Growth Plan (Appendix A)

1.0 This will be a self-directed process, which will be completed annually between PSSP performance appraisals. 
 
2.0 In consultation with the employee’s immediate supervisor, the PSSP will determine an appropriate goal for growth based on the PSSP’s last appraisal and will draft an Annual Growth Plan. This plan will outline the areas for growth, strategies and resources, target dates for completion and overall review and suggestions. 
 
3.0 The PSSP and the employee’s immediate supervisor will agree on the time-line for implementing the Annual Growth Plan, methods for monitoring growth, specific indicators of growth and procedure for reporting. 
 
4.0 The Annual Growth Plan will be reviewed with the employee’s immediate supervisor by the end of the school year. 

Performance Appraisals 

All PSSPs will be appraised using the performance appraisal tool specific to their job classification: 

  • Child and Youth Worker (Appendix B) 
  • Attendance Counsellor (Appendix C) 
  • Indigenous Student Advisor (Appendix D) 
  • Regional School Social Worker (Appendix E) 

Appraisal of Probationary PSSPs 

1.0 The employee’s immediate supervisor will appraise each PSSP during the probationary period as defined by the Collective Agreement. 
 

2.0 The report will result in a recommendation for action.

Appraisal of PSSP Worker Performance

1.0 The employee’s immediate supervisor will appraise the performance of the PSSP once every three (3) years or as required. 
 

2.0 At the beginning of the appraisal cycle, the employee’s immediate supervisor will meet with the PSSP to discuss key performance objectives and related performance criteria for the review period as listed in Part A of the Performance Appraisal. 

3.0 The employee’s immediate supervisor will prepare the final summary review and evaluation using Part C of the Performance Appraisal. The employee’s immediate supervisor will then meet with the PSSP to review the results and, if required, agree to an action plan to enhance performance. The employee will then comment on his or her own performance. 

4.0 A copy of the Performance Appraisal will be placed in the PSSP’s personnel file. 

Appraisal of PSSP resulting in a Satisfactory Rating (Appendix F)

1.0 If a PSSP receives a Satisfactory rating, the PSSP and Supervisor must identify learning and growth strategies that reflect the findings of the appraisal. The growth strategies must be taken into account in the PSSP’s annual growth plan.  
 
First Unsatisfactory Rating
 
1.0 When a PSSP has received an Unsatisfactory performance appraisal, the Supervisor must ensure that they receive the support, guidance, and monitoring necessary to enable them to improve their performance within a given period.   


2.0 Within 15 school days of the PSSP receiving the rating, the Supervisor must provide the PSSP with an Improvement Plan that provides a written explanation of what is lacking in the PSSP’s performance and sets out the recommended steps and actions the PSSP should take to improve it.  The plan will also indicate assistance to be provided, indicators of success, a time-line for improvement, and method of assessment. 

3.0 The PSSP is responsible for undertaking the steps set out in the Improvement Plan. At the request of either party, the PSSP and Supervisor must meet to discuss the outcome of the appraisal process after the PSSP receives a copy of the completed summative report and Improvement Plan signed by the Supervisor. 

Timing of a Second Appraisal Following the First Unsatisfactory Appraisal Rating

1.0 The interval between the first performance appraisal that results in an Unsatisfactory rating and the second performance appraisal is at the Supervisor’s discretion, subject to any applicable board policies, as long as the second appraisal takes place within 60 school days after the supervisor has given the PSSP written notice of the initial Unsatisfactory rating. In exercising this discretion, Supervisors must balance the desirability of giving PSSPs a reasonable opportunity to improve their performance against the responsibility of providing students with quality services.   

2.0 If the second appraisal results in a Satisfactory rating, the PSSP and Supervisor must follow the process outlined above in “Appraisal of PSSP resulting in a Satisfactory Rating”.  If the second appraisal is Unsatisfactory, they must meet the requirements set out below. 

Second Unsatisfactory Appraisal Rating

1.0 PSSPs who receive two consecutive Unsatisfactory ratings on their summative reports will be placed on review status. In such a case, within 15 school days, the Supervisor must: 

  • provide the PSSP with a written Improvement Plan, setting out steps and actions that the PSSP should take to improve his or her performance. The Improvement Plan should take the PSSP’s input into account. Before preparing the plan, the Supervisor must consult with the appropriate supervisory officer;

  • give the appropriate supervisory officer a signed copy of the summative report, the Improvement Plan, and all documents relied on in conducting the performance appraisal, together with a brief written summary of the matters discussed with the PSSP at the appraisal meeting(s).  

Review Status

Supervisor's Responsibilities
 
1.0 Whenever a PSSP is placed on review status, the Supervisor will: 
 
  • monitor the PSSP’s performance;
  • consult regularly with the supervisory officer regarding the PSSP’s performance and steps that could be taken to improve it; 
  • give the PSSP feedback and recommendations that the Supervisor considers might help the PSSP improve his or her performance. 
 
Timing of the Next Appraisal
 
1.0 When a PSSP is placed on review status, the Supervisor must conduct a performance appraisal within a period of 120 school days that begins with the day on which the PSSP is advised that he or she is on review status. 

 
2.0 If this performance appraisal results in a Satisfactory rating, the PSSP immediately ceases to be on review status. The Supervisor must advise the PSSP in writing of that fact and provide a copy of the signed summative report with its notice of the latest appraisal rating. At the request of either party, and after the PSSP receives a copy of the summative report, both the PSSP and Supervisor must meet to discuss the performance appraisal. 

3.0 If this appraisal results in an Unsatisfactory rating, the PSSP’s employment may be terminated. 

Recommendation to Terminate Employment

1.0 If the performance appraisal conducted while a PSSP is on review status results in an Unsatisfactory rating, the Supervisor must promptly send a written recommendation to the board that the PSSP’s employment be terminated. The recommendation must be accompanied by written reasons for the recommendation and copies of all performance appraisal documents and all documents relied on in conducting the performance appraisals. 
 
2.0 The Supervisor must promptly provide the PSSP with the following: 
  • a copy of the written recommendation; 
  • a copy of the written reasons for the recommendation; 
  • copies of all performance appraisal documents and all documents relied on in conducting the performance appraisals.